2023 ANNUAL GENERAL MEETING

THE BOARD

The board of directors are the decision makers driving association direction and policy. They work closely with local stakeholders and policymakers, including local, provincial, and federal governments, and tourism operators to help grow cycling access and infrastructure. The board meets regularly (every 1-2 months) and each board member commits roughly 3 – 10+ hours per month depending on the role and season. All roles are currently filled by volunteers.

DIRECTORS

Board members have a responsibility to act in the best interests of the association in line with our mission and vision. The board is responsible for the sound management of the society including but not limited to strategy, finances, and operations. Each board member is required to stay current with the major issues of the association and attend at least 80% of regularly scheduled meetings. Board members are expected to be responsive to communications. Board members are expected to engage and develop a committee of volunteers to assist in fulfilling their responsibilities.

ROLES AND RESPONSIBILITIES

President

– Collaborates to provide strategic direction for the association.

– Looks for new opportunities to create promotional material to increase association revenue and drive organization awareness

– Represents the association to local levels of government promoting our ideals and goals

– Sets schedule for Board meetings

– Sets Agenda along with directors for board meetings

VICE PRESIDENT

– Represents the association in the absence of the president

– Sets schedule for Board meetings in the absence of the president

– Sets Agenda in collaboration with Board of Directors for board meetings in the absence of the president

– Reviews the insurance and liability coverage for QRCA

treasurer

– Oversees financial affairs of the organization, including reconciling bank statements and managing cash flow.

– Provide insight and direction for annual budget and fund allocation

– Sets annual budgets for association

– Files Annual Tax Returns

Secretary

– Books and communicates all QRCA board meetings

– Manages board meeting agendas, and meeting minutes

– Manages and maintains board records

– Registers QRCA of the society through the BC Societies Act

Director of Active Transportation (AT)

-liaise with city planners, other departments, as needed, to discuss AT initiatives/planning

-liaise with regional planners as needed, to discuss AT initiatives/planning

-participate in relevant community open house events if AT related

-support city AT grants with letters of support; organize bike counts for grants (optional)

-respond to schools for AT information sharing (programming support optional)

-support, develop or promote other community AT initiatives (optional)

Director of Trails

– Acts on behalf of QRCA as the primary contact (or appoints a representative) for Land Managers, Private Landowners/tenure holders including the city, Tla’amin nation, Community Forest, the Regional District, and BC Timber Sales.

– Provide strategic direction for trail building and trail maintenance, and acts accordingly as the QRCA representative on the Chain Gang

– Leads a working group to attain S.57 and S.56 designation for a majority of trails

– Develops and implements trail signage and mapping plan, including Trailforks updates.

– Organizes multiple volunteer trail days throughout the year.

Director of Communications + Branding

– Manage social media accounts (Instagram / Facebook / Twitter)

– Create, curate, and manage content to be used on social media

– Write and distribute press releases, news, and other information to members and stakeholders via Mailchimp

– Design and distribute QRCA merchandise for fundraising and giveaways

– Manages and updates association website

– Ensure community sponsorship duties are

Director of Events

– Manages weekly group rides and ride leaders

– Plan a calendar of events

– Plans and coordinates special events

– Works closely with sponsors and community partners.

Director of Government/Indigenous Relations and Advocacy

– Act as the primary contact for Tla’amin Nation and the association

– Advocate and assist with the planning and implementation of Tla’amin bike events

– Limit barriers of entry for Tla’amin youth interested in cycling.

Director of Membership & Volunteers

– Manage member registrations through third party website

– Ensure participants at trail days and social rides are active members

– Manages volunteer scheduling and communication for special events

– Works with Director of Trails to gather volunteers for trail days and other trail maintenance

Director of Fundraising

– Researches grant opportunities that provide the association with additional funding

– Collaborates with association executives to draft and submit grants to various organizations.

– Collaborates with Director of Communications + Branding on fundraising opportunities, including annual community sponsorship agreements.

Director at Large x 2

– Support other directors with projects and duties as needed.

– The perfect introduction to working with QRCA in an official way.

VOLUNTEER WITH US

JOIN THE BOARD OF DIRECTORS

In preparation for our 2023 AGM, we’re looking for community members to fill the new roles* on our board. To apply, fill out the short form linked below by October 23rd. Applicants will be displayed on this website for members to familiarize themselves with before we vote at the AGM on November 7th.

JOIN THE BOARD

*All board positions are open for 2024, but many current board members are planning to return and will be prioritized in order to create a smooth transition between new and old directors. Returning board members will also be required to put their names forward and will be displayed as such on this website.